This project was delivered in a previous role as an Executive Assistant working within an internal project team.


After lockdown, the organisation wanted to bring colleagues back together and rebuild a sense of connection, energy and togetherness. The aim was to create an in-person event that felt uplifting, inclusive and memorable. We had already chosen the venue and enlisted an external events agency to help bring the concept to life by sourcing the right suppliers — including entertainment and caterers. As the internal project team, our focus was shaping the brief, guiding the direction and ensuring the event was delivered within budget.

Collaborative Project Support

  • Worked as part of the internal project team to coordinate planning, timelines and decision-making.
  • Acted as a key point of contact between leadership, stakeholders and the external events agency.
  • Contributed ideas and feedback to shape the festival theme and attendee experience.
  • Ensured plans remained aligned with budget, objectives and organisational requirements

Event Planning and Logistics

  • Assisted with reviewing proposals, supplier options and costings provided by the events agency.
  • Supported communication, approvals and updates across multiple internal teams.
  • Helped develop logistical elements including site layout, activities, catering arrangements and event flow.

On The Day Coordination

  • Provided hands-on support throughout the event to keep everything running smoothly.
  • Helped manage timings, suppliers and attendee needs as the day unfolded.
  • Worked closely with the events agency to handle last-minute adjustments and ensure a seamless experience.
  • A successful, well-attended Summer Festival for 350 staff
  • A positive and energising post-lockdown experience
  • Strong collaboration between the organisation and the external events company
  • An event that met the brief, ran smoothly and stayed within budget
  • Excellent feedback from both attendees and leadership